Privacy Policy

Introduction

The Sirius Library is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.

We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Privacy Act). The National Privacy Principles (NPPs) govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.

A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at: www.oaic.gov.au.

This Policy applies as between you, the User of this Website and Gaia Consultancy Pty Ltd, the owner and provider of this Website. This Policy applies to our use of any and all Data collected by us in relation to your use of the Website and any Services or Systems therein.

What is Personal Information and why do we collect it?

Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: first name, last name, address, email addresses, phone numbers.

This Personal Information is obtained in many ways including: correspondence by telephone, by email, via our website: www.siriuslibrary.com / www.thesiriuslibrary.com, (including webforms), from cookies and from third parties. We don’t guarantee website links or policy of authorised third parties.

We collect your Personal Information for the primary purpose of providing our customers and members with goods and services, including membership services, training and the like.

When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it. We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of Gaia Consultancy Pty Ltd’s services by your consent.

All information that we receive from our customers and members is protected by our secure server. Gaia Consultancy Pty Ltdy’s secure server software encrypts all customer information before it is sent to us. Furthermore, all customer data collected is secured against unauthorized use or access. We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of Gaia Consultancy Pty Ltd services by your consent.

Definitions and Interpretation:

In this Policy the following terms shall have the following meanings:

"Account": means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Website;

"Content": means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Website;

"Cookie": means a small text file placed on your computer by Gaia Consultancy Pty Ltd when you visit certain parts of this Website. This allows us to identify recurring visitors and to analyse their browsing habits within the Website.

"Data": means collectively all information that you submit to the Website. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;

"Gaia Consultancy Pty Ltd": means Gaia Consultancy Pty Ltd, PO Box 242, Bangalow, NSW, 2479 Australia;

"Service": means collectively any online facilities, tools, services or information that Gaia Consultancy Pty Ltd makes available through the Website either now or in the future;

"System": means any online communications infrastructure that Gaia Consultancy Pty Ltd makes available through the Website either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;

"User" / "Users": means any third party that accesses the Website and is not employed by Gaia Consultancy Pty Ltd and acting in the course of their employment; and

"Website": means the website that you are currently using: www.siriuslibrary.com and any sub-domains of this site unless expressly excluded by their own terms and conditions.

Data Collected:

Without limitation, any of the following Data may be collected:
  • name; 
  • job title & profession; 
  • contact information such as email addresses and telephone numbers; 
  • demographic information such as post code, preferences and interests; 
  • financial information such as credit / debit card numbers; 
  • IP address (automatically collected); 
  • web browser type and version (automatically collected); 
  • operating system (automatically collected); 
  • a list of URLS starting with a referring site, your activity on this Website, and the site you exit to (automatically collected); and 
  • Cookie information (see our Cookie Policy).

Our Use of Data:

Any personal Data you submit will be retained by Gaia Consultancy Pty Ltd for as long as you use the Services and Systems provided on the Website. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to one year. 

Unless we are obliged or permitted by law to do so, and subject to Third Party Websites and Services (see below), your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.

All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see Security below.

Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
  • internal record keeping; 
  • improvement of our products / services; 
  • transmission by email of promotional materials that may be of interest to you; 
  • contact for market research purposes which may be done using email. Such information may be used to customise or update the Website.
If you correspond with us via email, the postal service, or any other form of communication, we may retain such correspondence and the information contained therein and use it to respond to your enquiry; to notify you of Gaia Consultancy Pty Ltd events, or other services; or to keep a record of your complaint, accommodation request and the like. As always, if you wish to have Gaia Consultancy Pty Ltd delete your personal information or otherwise refrain from communicating with you, please contact us at: privacy@thesiriuslibrary.com.

You may unsubscribe from our mailing/marketing list at any time by utilising the "unsubscribe" link provided in our marketing emails, or by contacting us in writing via email at: privacy@thesiriuslibrary.com.

By clicking on the "unsubscribe" link, you will be presented with the options to:
  • Unsubscribe and stop permission for Gaia Consultancy Pty Ltd to send you marketing emails.
  • Unsubscribe and stop permission for Gaia Consultancy Pty Ltd to send you marketing emails PLUS revoke your permission for The Sirius Library to use any of your personal data.
  • Additionally, you will also receive the option to request that Gaia Consultancy Pty Ltd delete all of your data.

You may delete your Sirius Library Website Membership account only by clicking on the "delete my membership account" link on The Sirius Library Website. However, this will not automatically unsubscribe you from our mailing list. You may only unsubscribe from our mailing list by clicking on the "unsubscribe" link provided in our marketing emails, or by contacting us in writing via email at: privacy@thesiriuslibrary.com.

Payment Card Information

You may choose to purchase goods or services from Gaia Consultancy Pty Ltd using a payment card. Payment card information is provided directly by users, via The Sirius Library Website, into the PCI/DSS-compliant payment processing services to which Gaia Consultancy Pty Ltd subscribes, and Gaia Consultancy Pty Ltd does not, itself, process or store the card information.

Use of The Sirius Library website

Like most websites, Gaia Consultancy Pty Ltd’s website (www.siriuslibrary.com) collects certain information automatically. This information may include internet protocol (IP) addresses; the region or general location where your computer or device is accessing the internet; browser type; operating system and other usage information about the use of Gaia Consultancy Pty Ltd’s website (www.siriuslibrary.com), including a history of pages that you view. We use this information to assist us to design our website to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather a broad demographic of information to assist us to identify our visitors preferences.

Gaia Consultancy Pty Ltd’s website (www.siriuslibrary.com) also uses cookies. Please read our Cookie Policy for more information about our use of cookies.

At Gaia Consultancy Pty Ltd, we believe in being clear and open about how we collect and use data related to you. In the spirit of transparency, this policy provides detailed information about how and when we use cookies on The Sirius Library Website.

Disclosure of your Information

We may from time to time need to disclose certain information, which may include your Personal Data, to comply with a legal requirement, such as a law, regulation, court order, subpoena, warrant, in the course of a legal proceeding or in response to a law enforcement agency request. Also, we may use your Personal Data to protect the rights, property or safety of Gaia Consultancy Pty Ltd and siriuslibrary.com, our customers or third parties.

Gaia Consultancy Pty Ltd may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.

In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.

Third Party Websites and Services

Gaia Consultancy Pty Ltd may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services do not have access to certain personal Data provided by Users of this Website. Any Data used by such parties is used only to the extent required by them to perform the services that Gaia Consultancy Pty Ltd requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

Security

Data security is of great importance to Gaia Consultancy Pty Ltd and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online

We strive to ensure the security, integrity and privacy of all personal information submitted to our website, and we periodically update our security measures in light of current technologies. We restrict access to your personal data to only those employees who need to know that information to provide services to you. Our employees are trained to be aware of the importance of confidentiality and maintaining the privacy and security of your information.

Links

This website may contain links to other websites. These links are meant for your convenience only. Links to third party websites do not constitute sponsorship or endorsement or approval of these websites. Please be aware that we are not responsible for the privacy practices of such other websites. We encourage our users to be aware, when they leave our website, to read the privacy statements of each and every website that collects personally identifiable information. This privacy policy applies solely to information collected by Gaia Consultancy Pty Ltd on the Sirius Library website.

Change in Privacy Policy

As we plan to ensure our privacy policy remains current, this policy is subject to change. We may modify this policy at any time, in our sole discretion and all modifications will be effective immediately upon our posting of the modifications on this website. Please return periodically to review our privacy policy.

Data Subject Rights

The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects. More detailed information and a clear explanation of them is available on the website of the United Kingdom’s Information Commissioner’s Office.

This Privacy Policy is intended to provide you with information about what personal data is collected about you by Gaia Consultancy Pty Ltd and how it is used. If you have any questions, please contact us at: privacy@thesiriuslibrary.com

If you wish to confirm that Gaia Consultancy Pty Ltd is processing your personal data, or to have access to the personal data that Gaia Consultancy Pty Ltd may have about you, please contact us at: privacy@thesiriuslibrary.com

You may request information about: the purpose of the processing; the categories of the personal data concerned; who else outside of Gaia Consultancy Pty Ltd might have received data from Gaia Consultancy Pty Ltd; and how long will the data be stored.
You have the right to correct (rectify) the record of your personal data held by Gaia Consultancy Pty Ltd if it is inaccurate.
You may request that Gaia Consultancy Pty Ltd erase the data or cease processing it, subject to certain exceptions.
You may request that Gaia Consultancy Pty Ltd cease using your data for direct marketing purposes.
In many countries, you have the right to lodge a complaint with the appropriate data protection authority if you have any concerns about how Gaia Consultancy Pty Ltd processes your personal data. When technically feasible, Gaia Consultancy Pty Ltd will, at your request, provide your personal data to you or transmit it directly to another controller.

Reasonable access to your personal data will be provided to Sirius Library Website Members, event attendees and others upon request made to Gaia Consultancy Pty Ltd at: privacy@thesiriuslibrary.com 

If reasonable access cannot be provided within a reasonable time frame, Gaia Consultancy Pty Ltd will provide you with a date when the information will be provided. If for some reason access is denied, Gaia Consultancy Pty Ltd will provide an explanation as to why access has been denied.

Controlling Access to your Data

Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following: 
  • use of Data for direct marketing purposes; and 
  • sharing Data with third parties.

Your Right to Withhold Information

You may access certain areas of the Website without providing any Data at all. However, to use all Services and Systems available on the Website you may be required to submit Account information or other Data. 
You may restrict your internet browser’s use of Cookies. For more information see our Cookie Policy.

Accessing your own Data

You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time. 
You have the right to ask for a copy of your personal Data on payment of a small fee.

Questions about your Privacy

If you have any questions or comments, or if you want to update, delete, or change any Personal Information that we hold, or you have a concern about the way in which we have handled any privacy matter, please use the contact form on our website to send us a message, or you may also contact us by postal mail or email at:

Gaia Consultancy Pty Ltd
(The Sirius Library)
Attn. Privacy Officer
PO Box 242
Bangalow, NSW, 2479, Australia

Email: privacy@thesiriuslibrary.com